Access to Materials Policy

Date Approved: April 1998
Date Revised: March 2001

Date Revised: April 2016

GEORGE HAIL FREE LIBRARY
ACCESS TO MATERIALS POLICY


PURPOSE

To establish policy guidelines for hours of service, registration for library cards, circulation of library materials, interlibrary loans, fees and fines.

POLICY

As a member of OSL (Ocean State Libraries) Consortium, the George Hail Library will comply with their policies regarding circulation and interlibrary loan.  In accordance with the Library Bill of Rights, access to all Library materials will be available to all patrons regardless of age.

 Hours of Service

The library is open 54 unique hours per week.
Monday - Thursday 10 a.m. – 8 p.m.
Friday – Saturday 10 a.m. – 5 p.m.

 Registration for Library Card

All  Rhode Islanders, regardless of age,  may register for a library card.  OSL offers free reciprocal borrowing privileges to all members.  Out of state residents may register for a card but should be aware that OSL libraries charge a non-resident fee of $115.00 per year. 

If someone chooses not to pay the fee, they are issued a local use only card which allows them access only to materials owned by the George Hail Library.

When applying for a card we require:

a. Current identification, preferably a photo id, and proof of current address.
b.  A parent’s or guardian’s signature on all children’s applications through age 16.
c.  Current identification and proof of address from the parent or guardian.
d.  $1.00 fee will be charged for replacement of lost cards.

Registration Procedures

a. The OSL circulation system will be checked to be sure a card was not previously issued to that patron.
b. If a card was not previously issued, a card will be issued to the patron without charge.
c. If a previously issued card has fines over $5.00, overdue or lost materials, the card can be used after the patron resolves the issues.
d. If a card was previously issued and is lost, and the record is free of fines and charges, or has fines less than $5.00, the patron will be charged $1 for a replacement card. 

Loan Period and Number of Materials Loaned

Books, audio books, and television series, circulate for 3 weeks.

Magazines, music cds and dvds circulate for 1 week. Museum passes circulate for 2 days.

The George Hail Library does not specifically limit the number of items that can be checked out, but does adhere to the parameter as established by OSL of 99 items per patron.

Reference books, newspapers and microforms do not circulate.

Books and other library materials not available in the library's collection may be borrowed from other Rhode Island public libraries. All borrowed items are subject to the rules and regulations of that library.  Only patrons with valid library cards may request materials through the inter-library loan system.  If a card has lost and/or overdue items or fines more than $5.00, borrowed materials will be checked out once such issues are resolved.

 
  Renewals

Renewals may be made over the phone or in person, with or without the materials being  present, if the item has not been placed on hold by another patron.

Patron renewals can also be done by accessing the online catalog.

 

Fines

Overdue books, magazines, are fined $.10 per day, with a maximum of $6 per item.
Overdue dvds are fined at a rate of $.10 per day, with a maximum of $10 per item. 
Overdue museum passes are fined at a rate of $1.00 per day.

Charges for lost or damaged library materials owned by the George Hail Library are based on replacement costs.  Patrons may donate replacement copies of lost library materials, subject to the approval of the Director.  Refunds may be made subject to the approval of the Director, if lost material is returned within 30 days of payment. 

Lost items that are owned by other libraries are subject to the owning library’s rules.

Overdue Materials Procedures

Overdue notices of materials are sent via phone and email.
Once the circulation marks an item as billed, the patron is sent via email or delivered mail a bill for replacement of the item(s).

 

Hold Requests and Interlibrary Loan Procedures

Patrons may place a hold on any OSL item by submitting a hold request to the staff or by placing a hold themselves using the online catalog.

A patron may make as many as 25 hold requests at one time on their record, per OSL policy.

If requested material is not available through OSL, the Reference Librarian will search other library databases, such as InRhode and First Search, to set up an interlibrary loan.

Materials obtained through non OSL libraries will be loaned for 3 weeks once they are checked out, unless otherwise stipulated by the loaning library.

Requests filled from out of state will incur a charge of $2.00 to help defray the cost of mailing the item back.

The George Hail Library will fill requests from non-OSL libraries for circulating items in a timely manner and according to established protocol by LORI (Libraries of Rhode Island.)

Fees

 A fee of $1.00 for each page will be charged for faxing. There is no charge for a cover sheet.

 A fee of $0.15 per page will be charged for black and white printing from the public computers as well as the microfilm reader and photocopier.

 A fee of $0.50 per page will be charged for color printing.